Exhibitor Application Form

Please eMail A Completed Application Form To

Info@AfricaBizExpo.com

Exhibitor #: ___________

*We will assign you an exhibitor number if you don't already have one.

Event Name: Africa Biz Expo

Event Date: January 7th - 10th, 2009

Location: Addis Ababa, Ethiopia

Event Exhibitor Application

Exhibitor Type

* Exhibitor Type: (choose one)

Artist (Product must be made by applicant)

Merchant/Retailer*

Manufacturer

Real Estate

Food (Food & non-alcoholic beverages)

Corporate

*Companies that are for-profit and have a storefront and/or are publicly traded or have multiple offices or locations on a regional or national basis are required to participate at the sponsor level. Depending on the involvement, this level includes on-site promotion, media benefits, preferred booth placement and entrance banners. For more information, please email Info@AfricaBizExpo.Com.

* Detailed Description of Items to be Sold/Displayed:

Image (Maximum size 1MB & 72 dpi)

*Have You Previously Participated In Any AXE EVENTS Projects?

Yes

How Did You Hear About AXE EVENTS?

____________________________________

Contact Information

* First Name

* Last Name

Company/Organization

* Address Line 1

Address Line 2

* City

* State

* Zip

* Home Phone

Work Phone

Extension

Fax

* Email

Illinois Business Tax Number, FEIN Number or Social Security Number

Booth Space 2 Day Rates

Exhibitor Fees

10x10 ($3,500)

10x20 ($4,500)

Booth Request:
We will do our best to honor any special request you have for a booth space. Please understand that we do our best to accommodate everyone, however it is not always possible.

Rental Equipment

Quantity

10'x10' Tent ($160)

Quantity

10'x20' Tent ($275)

Quantity

Tent Sides ($10/10' Side)

Quantity

8' Table ($25)

Quantity

Chair ($5)

Quantity

Sign Poles ($15/set)

Electricity

Electricity:

* Do you require electricity?

Yes

If yes, please select one:

Festival Hours Only ($75)

Overnight Electricity ($125)

Please list ALL appliances, including lighting and sound, which will require a power source at the above event. These requirements must be provided to service your equipment properly (please be specific).

If electricity is required, it MUST be purchased from AEM – personal generators are not acceptable at any street festival without an advanced written approval.

*Desired space location is NOT guaranteed as all booths with electricity will be grouped together.

Voltage = the current
110/120: house current
220: Freezers, pizza ovens
480: Heavy equipment

Amps
15 amps: Normal household appliances
20 amps: Heat Lamps, electric cookers
40 amps: Deep fryer, refrigeration
* Amp rating can be found on the back of the appliance near the cord.

Rules and Regulations

1. Contract Cancellation: AEM reserves the right to cancel a vendor contract at any time for the good of the festival, by its sole discretion or by the direction of its clients. Any cancellations by management will be refunded if vendor has followed the rules and regulations. Cancellation or suspension because of lack of proper city licensing or failure to meet or maintain guidelines will not be eligible for refunds.
2.   Exclusivity: We do not provide guaranteed exclusivity to any vendor.
3.   Booth Placement: We reserve the right to relocate a vendor when necessary even after a space has been assigned.
4.   Water: Unless otherwise specified, running water is not provided.
5.   Electricity: No personal or small portable generators are permitted on grounds of the event for use within your booth unless other wise given specific permission.
6.   Music: The festival limits the playing of recorded or live music in your booth. All music must be pre-approved by festival committee.
7.   Laws: Drilling in the street is not permitted. Violators will be subject to a fine of $200 and/or space cancellation by AEM. You are directly responsible for any city violated ordinances and fines.
8.Set-up and Tear-down: Each vendor is responsible for setup, take down and clean up of his/her stand. Vehicles are allowed on the street only for setup prior to the event and tear down once the festival closes. You will be notified when it is safe to bring your vehicle on the street. Unless otherwise noted, parking is not provided to any vendor. Load-in/set-up times are provided in the confirmation letter sent to you prior to the event. You must remove your vehicle immediately after unloading your merchandise.
9.Trash Disposal: Each space must be left clean throughout the event and each night. Trash receptacles and bags will not be provided. Each vendor must provide necessary trash receptacles and bags for garbage inside the booth. Trash (in bags) will be picked up from the booths.   All garbage left unbaggedwill be subject to a fine of a $100 minimum loss of your security deposit, and/or space cancellation.
-Sidewalks must be left unobstructed unless otherwise indicated.
10. Business Conduct: Vendors and their employees must maintain the highest degree of professionalism in their booths and on the event grounds at all times.
11.Indemnification: AEM employees, related festival providers of goods and services, or any participating sponsor will NOT be responsible for any injury, loss, or damage that may occur to the vendor, or to the vendor's employees or property from any cause whatsoever prior to, during or subsequent to the period covered by the vending contract; and the vendor signing this contract expressly releases all of the foresaid from, and agrees to indemnify each of them against any and all claims from such loss, damage or injury from participation in the event.

Payment

Payment:
Applications MUST be submitted with full payment to be considered. There are NO EXCEPTIONS to this rule. All payments (including security deposits) will be processed regardless of your status of acceptance into festival. *Submission of an application does NOT automatically guarantee acceptance into the festival. A confirmation letter and/or email signifies acceptance only (confirmation letters and/or emails are sent out approximately 3 weeks prior to the festival).

Refund Process: Inclement weather or Acts of God will not result in the cancellation of the event or the refunding of your fees.

∙ A $50 non-refundable administration fee will be applied to any cancelled application.
∙ Cancellations made August 1st, 2008 to November 1st, 2008 will forfeit 50% of total fees paid.
∙ Cancellations made after November 1st, 2008 (including the day of event) will NOT be entitled to a refund.
∙ All denied applications will receive a full refund.
∙ Exhibitors will be charged $30 for a returned check and cancellation of contract may result for charges submitted and returned as insufficient funds.

* If due a refund, please make check payable to:

Name of Business

Contact Name

Direct Bank Deposit

Bank Name:

Account #:

In order to make an electronic payment, please check your privacy settings/cookies on your computer to make sure the Formsite or PayPal websites are not restricted/blocked.

* Please select a payment method:

Credit Card ($10 convenience fee)

Check

Money Order

Name on Card

Credit Card Type

Credit Card Number

CSC Code

Expiration Date (mm/yy)

Make check/money order payable to:

AXE EVENTS